Education Assistant

JOB TITLE: Education Assistant

CLASSIFICATION: Administrative Staff, Full Time

REPORTS TO: Director of Education

JOB SUMMARY: Education Assistant will assist with the development and implementation of the education programs of the California Musical Theatre as well as provide support for the Director of Education.

Major Duties:

  • Provide administrative and project support to the Director of Education.
  • Maintain contracts and provide support for subcontractors of Assisted Arts programs (open captioning, audio description, and sign language interpreted performances): Includes securing scripts and soundtracks as needed for subcontractors; preparing and organizing any written materials necessary for the assisted performances (Braille, large print, and ASL patron programs); coordinating preview and performance schedules for Assisted Arts subcontractors; coordinating and supervising tactile events for audio described performances; working with Operations Director in maintaining equipment for audio description.
  • Coordinate ticket subsidy outreach program Arts Alive:
    Includes contacting, scheduling, notifying, and supervising the attendance of all Arts Alive performances; collecting payment, processing orders, and working with Box Office staff to coordinate tickets for Arts Alive; hosting volunteer orientation and working with volunteer coordinator to supervise Assisted Arts and Arts Alive performances.
  • Assist and support in the implementation of new ticketing system Tessitura.
  • Provide assistance in the planning, implementation and evaluation of all of the following education programs, including, but not limited to:
    • Arts Alive
    • The Broadway Gala
    • Camp Music Circus
    • Internship and Professional Assistantship Program
    • Master Classes
    • Music Circus Junior Company
    • Pre and post show Q&As
    • Show Time
    • Summer Dance Classes
  • Coordinate pre and post show Q&As for Broadway tours and Music Circus: Includes communicating with touring production staff, Music Circus staff, and patron groups.
  • Assist in maintaining calendars and timelines for programs and projects, update contacts, and answer program inquiries.
  • Update and maintain various program databases, statistics, and reports.
  • Assist in documenting and evaluating all programs and events.
  • Coordinate with other departments as needed to facilitate education programing, includes working with the Marketing Department and their online project manager software, Wrike and the Development Department to coordinate grant/reporting needs.
  • Assist with developing and updating materials for the Education Department, including marketing materials and the website.
  • Research and organize educational materials.
  • Coordinate and execute mailings, including creation and distribution of study guides and study materials.
  • Coordinate and distribute tickets as needed for education related events and programs, including, but not limited to: Camp, Show Time, and ticketed Music Circus events.
  • Assist in preparation of Education Department’s annual budget.
  • Attend conferences, workshops and events pertinent to education programs.
  • Maintain and modify data, correspondence, filing, phone calls and help cover front desk duties as needed.
  • Other duties assigned by Director of Education.


  • A passion for arts education
  • Reliable and personable with a collaborative spirit
  • Comfortable interacting with diverse patrons, students, educators, parents, artists, and theater professionals
  • Ability to manage a varied workload with meticulous attention to detail
  • Excellent written and verbal communication skills
  • Computer software skills: Microsoft Office Suite, Excel, Adobe, Tessitura
  • Current California driver’s license
  • Able to lift 30 lbs. with or without reasonable accommodation


Wages depending on experience

To apply, please send cover letter, resume and list of references to Gina Smith, 1510 J Street Suite 200, Sacramento, CA 95814; Email [email protected] or FAX (916) 446-1370.