Costume Rental Coordinator

Title: Costume Rental Coordinator
Term of Employment:  Per Agreement
Schedule: 6 day work week
Department: Costume

Reports To: Costume Shop Supervisor

Supervises: Interns

Overall Responsibility:  Oversee and organize the receipt, transit, and return of all rented and stock costumes and accessories.

Key Responsibilities: 

  • Receive shipments of rented costumes and inventory/size upon arrival.
  • Photograph each rented piece for reference and tracking; file pictures according to show in a costume rental bible.
  • Retain shipping slips for reference and tracking; file slips according to show in a costume rental bible.
  • Tag all rental items for identification.
  • Coordinate with Production Center Supervisor for transportation of costumes to and from Production Center and theatre.
  • Retrieve and verify all stock and rental items following a production’s final performance.
  • Facilitate any necessary dry cleaning of rented and stock items.
  • Keep the costume stock neat and organized.
  • Keep dance shoe stock organized by individual performer; add new boxes/shoes as season progresses.
  • Notify the Costume Shop Supervisor immediately if a rented costume is lost or damaged.
  • Prepare rental costumes for return, including appropriately packaging costumes, enclosing a copy of the original packing slip, and confirming all listed items are enclosed.


  • Previous professional experience in theatre required.
  • Demonstrated organizational skills, efficiency, prioritization, and multi-tasking.
  • Possess a strong attention to detail.
  • Possess a talent for setting standards of excellence and inspiring a sense of group responsibility among team members.
  • Demonstrated experience in developing and facilitating procedure and creating documentation.
  • Basic computer skills and knowledge of Microsoft Office Suite.
  • Ability to plan ahead and anticipate potential
  • Ability to calmly and succinctly resolve conflict and
  • Ability to thrive in an environment that requires working under tight
  • Demonstrated organizational skills, efficiency, prioritization, and multi-tasking.
  • Excellent communication skills and collaborative attitude.
  • Strong commitment to equity, diversity, and inclusion.

If you wish to apply for this position please carefully read and follow application instructions. All documents must be in Word or PDF format. Only complete applications will be considered. No phone calls please. Seasonal positions run from May through August.

Interested candidates should send resume and cover letter via the form below. Deadline to apply is March 30 although you are strongly encouraged to apply ASAP as the position will fill quickly.