Assistant to the President - Broadway Sacramento

Job Title: Assistant to the President

Classification: Full time/Hourly

Reports To: President/CEO

Salary Range: $49,920 – $58,240/year

Position Summary

Serve as a liaison between the President and Board of Directors, City and County officials, business associates, colleagues, local and regional theatres, patrons, and staff members. Responsibilities include general administrative and secretarial duties, scheduling meetings, drafting and transcription of meeting minutes, preparation of contracts for execution, and arranging tickets for the President, board members and VIPs.

Job Duties

Provide principal support to the President/CEO and perform general secretarial duties, including but not limited to screening incoming calls, mail, filing and petty cash expenses, scheduling meetings, and appointments, maintaining daily calendar.
Serve as liaison to the Broadway Sacramento Board of Directors, Broadway Sacramento Foundation Board, board committees, and alumni.
Facilitate board and committee meetings and events: assemble and distribute meeting notices and agendas; solicit and prepare reports from Sr. Staff; observe compliance with bylaws for quorum and committee composition. Coordinate all meeting logistics including venue, food and beverage, remote access credentials, agenda packet materials and/or other equipment.
Attend board and committee meetings and serve as confidential recording secretary; take minutes and transcribe, disseminate, and maintain permanent minutes record.
Facilitate senior and general staff meetings and events. Coordinate remote access credentials, agendas, and other logistics.
Manage organizational records including Board Bylaws and Amendments, and Articles of Incorporation.
Update and maintain Broadway Sacramento and Foundation Board rosters, contact lists, election and termination data, annual conflict of interest statements, and website and playbill listings.
Facilitate Tony voter tickets and house seat requests for President, board members, and VIPs.
Update and maintain lists of VIPs, including board alumni, Sacramento City Councilmembers and Sacramento County Board of Supervisors.
Facilitate relationship and ensure timeliness of contract deliverables related to the Broadway Sacramento/UC Davis Health and other naming rights agreements.
Maintain log of Broadway At Music Circus archival videos and manage archival library; prepare video archive riders for signature for each Broadway At Music Circus production; track through completion and submission to Actors’ Equity Association.
Compile and keep current calendars of relevant national and local agencies, including The Broadway League, Independent Presenters’ Network, Downtown Sacramento Partnership, and others as assigned. Manage annual renewal of memberships and conference registrations as needed.
Review Sacramento City Council agendas weekly for items relevant to the organization.
Facilitate general correspondence and business gifts on behalf of the President.
Assist with special projects on behalf of the President and other executive staff members.
Other duties as assigned by the President.

Required Experience, Skills

Preferred minimum of three years of experience as an assistant or confidential secretary.
Preferred minimum of three years of experience working with a board of directors and committees.
Excellent writing skills and strong organizational skills.
Proficiency with Microsoft 365, Microsoft Office Suite, remote meeting software (Zoom).
Ability to prioritize and multi-task in a fast-paced environment.
Demonstrated ability to work in a proactively diverse and inclusive organization.
College graduate or equivalent experience.
Ability to lift up to 50 lbs to the height of 3-4 feet.

Summary of Benefits

Vacation Leave
Sick Leave
Holiday Leave
Medical & Dental Insurance

Life Insurance
401(K) Plan
Complimentary Tickets

Revision Date: 4-10-2024

If you wish to apply for this position please carefully read and follow application instructions. All documents must be in Word or PDF format. Only complete applications will be considered. No phone calls please.

Application for General Employment

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PERSONAL INFORMATION

Name*

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Present Address*

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Permanent Address

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Are you 18 years of age or older?*

Yes

Are you able to prove that you are authorized to work in the USA as part of the Form I-9 verification?*

Yes

List any previous names under which you have worked, gone to school or served in the armed forces:

Cover Letter + Résumé

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Accepted file types: pages, pdf, doc, docx, zip, Max. file size: 50 MB, Max. files: 2.

Additional Comments

EMPLOYMENT DESIRED

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Date Available to Start

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Yes

Have you ever applied to Broadway At Music Circus or Broadway On Tour before?*

Yes

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Are you able to perform all essential functions of the job, with or without reasonable accommodation?*

Yes

EDUCATION HISTORY

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Dishonorable discharge is not, in and of itself, an absolute bar to employment, and other factors will be taken into consideration when making the nal hiring decision.

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References

Identify three persons not related to you whom you have known at least one year including business/work related contacts not previously identified in your Employment History above.

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Applicant's Statement

PLEASE CAREFULLY READ THE FOLLOWING APPLICANT’S STATEMENT BEFORE SUBMITTING YOUR APPLICATION:

I certify that the information contained in this application and any attachments is true and correct to the best of my knowledge. I agree to have any of the statements checked by Broadway Sacramento. I authorize my references and supervisors to provide information concerning my previous employment. I release all parties from any liability for damages that may result from furnishing such information, as well as from the use of or disclosure of such information by the company or its agents. I understand that any misrepresentation, falsification, or material omission may result in my failure to receive an offer or, if I am hired, in my dismissal.

I UNDERSTAND AND AGREE THAT IF I AM HIRED, MY EMPLOYMENT CAN BE TERMINATED AT WILL, WITH OR WITHOUT CAUSE, AND WITH OR WITHOUT NOTICE, AT ANY TIME, EITHER AT MY OPTION OR AT THE OPTION OF BROADWAY SACRAMENTO. No representative of the company other than the Chief Operating Officer has any authority to agree to the contrary. Further, the Chief Operating Officer may not alter the at-will nature of the employment unless done so specifically in a written agreement signed by both parties.

I understand that all offers are conditioned on my providing satisfactory proof of my identity and legal authority to work in the U.S.

Agree to terms*

Agree

I have read the above statement and agree upon these conditions and certify that the information contained in the employment application is true and complete to the best of my knowledge. I understand that material omissions or falsification of this application in any detail may result in my disqualification from consideration for employment or for dismissal from employment.

It is Broadway Sacramento’s policy to provide equal opportunity to all persons without regard to race, color, religion, sex, pregnancy, marital status, sexual orientation, age, national origin, disability or medical condition as defined in state and federal laws. This policy covers all facets of employment.

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